Fill Your Cup

Join us for coffee and fellowship in the AfterCare room.

• Friday, September 27th 2024

• Friday, October 25th 2024

• Friday, November 22nd 2024

• Friday, January 31st 2025

• Friday, February 28th 2025

• Friday March 21st 2025

• Friday, April 25th 2025

Parent Night

Parent NIght is a meeting that GRACE will be sponsoring to keep parents informed about what is happening at CCLS.  GRACE will report on their events, fundraisers, and volunteer opportunities.  The staff can talk about important things happening at school (parent/teacher conferences, Christmas program, graduation, etc.).   We will end the event with a scoop of something-pie and ice cream the first month.

• Thursday September 19th 2024

• Tuesday, January 21st 2025

• Tuesday, April 8th 2025

You’d be surprised what a few people can accomplish when they work together!

None of this can happen without YOU! We need our volunteers to help make this possible.

How?

Join us at our GRACE meetings, which are announced on our Facebook page and the CCLS family Backpack Report.

Everyone is welcome!

Get Involved in GRACE!

GRACE is our Parent Teacher Organization (PTO) and is responsible for making possible many of the "extras" at CCLS. Things like iPads, Chrome Books, Smart Boards, computer labs, and television resources in the classrooms. GRACE plans and runs our wonderful Silent Auction in the Spring, the popular All-School Marathon, and so much more!

Get involved!

Parent involvement is vital for the success of our school. It helps families get more connected to the school, meet other parents, and lend a hand where needed.

G.R.A.C.E.

GRACE stands for God's Resources Active in Christian Education. The purpose of GRACE is to develop fellowship opportunities with the families of CCLS and to raise extra funds to help support the ministry of this school. 

GRACE generally meets once each month during the school year. Meetings are posted on the calendar. Everyone is welcome!

G.R.A.C.E. Officer Descriptions

President

• Holds position for two years

• Leads G.R.A.C.E. meetings

• Acts as liaison to the Executive Board

• Acts as liaison to the school Principal 

• Assists Coordinators in planning events during the year

• Available for questions, but is not responsible for sole organization

Vice President

Coordinator and Other Volunteer Position Descriptions

Many of these are Committee Coordinators- there should be additional volunteers to help you!!  Teamwork is the best work!

All-School Marathon Coordinator: August - September

• Organize the CCLS Fall Marathon Fundraiser

• Coordinates with teachers

• Schedules a date in September

• Organizes pep rallies

• Plans prizes

• Sends out goal sheets

• Recruits volunteers

• Commitment is fairly substantial

Back-to-School Picnic Coordinator: August

• Organizing the meal

• Acquire necessary supplies (reimbursed by G.R.A.C.E.)

• Organize volunteers

• Commitment is several hours

First Day Coffee/Pastries Coordinator: August

• Organize and picking up necessary supplies

• Organize volunteers

• Commitment is several hours

Box Top Umbrella Coordinator: Year-Round

• Coordinate all clip-and-save programs, including, but not limited to:

  http://www.ccls.net/sponsorship-and-giving

  • Box Tops for Education (General Mills)

  • More School Rewards (Coborn’s)

  • Casey’s Rewards

• Organize/communicate incentive programs

• Count and submit labels to their respective companies

• Pursue other clip-and-save programs

• Work with company PR Coordinator

• Commitment, usually 1-2 hours/month

Concessions Coordinator: (September - March, Every Third May)

Responsible for concessions during home games of all sporting events

Responsible for concessions when CCLS hosts Play Day

Purchasing and maintaining concession inventory

Scheduling concession workers

Overseeing cash drawer

Working with G.R.A.C.E. Treasurer to make deposits

Commitment is 2-3 hours/month during the Basketball and Volleyball sports seasons (more hours when CCLS hosts Play Day)

Lunch Volunteer: Anytime

Sit with students during lunch

Commitment can be anytime throughout the year

Play Coordinator: September - November, 2021, 2023, 2025

• Coordinate advertising

• Printing programs

• Organize DVD recording

• Making candy bouquets

• Assist in costuming and other various tasks

• Work closely with the play directors

  
  
  
  
  
  

Grandparent’s Day Refreshment Coordinator: October-November

• Plan the cake and coffee

• Acquire cake and necessary supplies (reimbursed by G.R.A.C.E.)

• Organize volunteers to help serve

• Commitment is several hours leading up to event in the fall

Parent/Teacher Conference Meal Coordinator: 2x/Year

• Organize a meal for the teachers during parent teacher conferences (reimbursed by G.R.A.C.E.)

• Commitment is 1-2 hours twice a year

Movie/Popcorn Volunteers: December, 3-5 Hours

• 3-4 Volunteers

• Make popcorn

• Distribute to students

• Help monitor students during movie

• Commitment is 3-5 hours in December

Teacher Appreciation Week Volunteers: May

• Collaborate with Room Parent Coordinator

• Execute plan for daily events during Teacher Appreciation Week (May)

• Say thank you and make the week special for the teachers.  Ideas from past years:

  • Lunch brought in for the teachers,

  • Items purchased by homeroom parents of teachers’ favorite lists

  • Flowers

  • Lunch helpers

  • Recess helpers

Rails to Trails Parade Volunteers: July

Join us in the Corn Booth Friday and/or Saturday!

Play Day at CCLS:

• Volunteers needed to help run events

• Volunteers needed to help run concessions

We host area grade schools (Zion Lutheran - Mayer and First Lutheran - Glencoe) every three years

Spring Event Committee

Coordinates CCLS’ Annual Spring Event, the school’s largest fundraiser for the year. Involves a large committee with project team leaders for various areas (described below).  Planning begins in January. Commitment and effort are substantial, especially the 6 weeks prior to the event.

Team Leaders and Examples of Team Responsibilities: (Please Note - These are meant to be teams comprised of a Team Leader and several Team Member Volunteers)

Silent Auction/Elite Silent Auction Team Leader:

• Organize the Silent Auction portions of the event

• Coordinate in-person and online donation requests

• Log all donations as they come in

• Creates bid sheets for event

• Purchase tablecloths for auction tables

• Obtain all donations to be displayed the day before the event

• One person on the team must be Thrivent Action Team eligible (a Thrivent Member that is willing to apply for and lead a Thrivent Action Team, make purchases, etc)

Pop/Water DC Fundraiser Team Leader:

• Purchase soda pop

• Purchase water

• Purchase ice

• Purchase necessary supplies

• needed during Spring Event

• Organize and assign work schedule for students wishing to participate

Wine Pull Team Leader:

• Collect wine donations

• Set up table display with corks, tags & wine in bags

  
  General Store Team Leader:
  
  Display and price donations on tables the day before the event

• Organize cotton candy portion (gets machine, supplies and makes it)

• One person on the team needs to be Thrivent Action Team eligible (see above)

Drawings Team Leader:

Organize drawing portion of event

Heads and Tails Game Team Leader:

• Organize the game

• Set up table display with signage and beads

• Helps promote the game

• Ensure that we have enough beads, purchase more if needed
  
  Volunteer Sign-Up:
  
  Contact school families to fill in the worker shifts for the event

Follow-Up:

Contact bid winners not present at auction check-out time